Babes-Bolyai University - Romanian Cultural Institute Consortium for testing Romanian as a foreign language

1. Administration of exams

a. The written part

The written part of the examination is organised into a large classroom, with enough seats for placing the test takers in conditions of examination (at least one free seat between every two test takers; the test takers will sit one behind the other, in perfectly parallel rows); in case there are too many test takers to be accommodated in one classroom, a part of them will be moved into another room, in the same conditions of exam administration.

The classroom is chosen so as to be protected from noises which could disturb the test takers. The desks need to be placed so as the invigilators to have a view over all the candidates. A functional toilet needs to be close to the classroom and if the test takers need to use the toilet during the exam, they are allowed to leave the exam room, but without having on them a telephone or other possible means of information. They will be accompanied to the door of the toilet and then back to the exam room.

The test takers will be present at the exam location a quarter of an hour before the exam starts, so that access into the exam room is possible by the starting time of the exam. The test takers will be allowed in the exam room on the basis of the nominal alphabetic lists. The test takers will enter the exam room after their identity is confirmed on the basis of an identity document they present (passport/ residence permit/ identity card/ driving licence); while one teacher coordinates the test takers’ access in the exam room, another one takes care that each of them is seated according to their position on the nominal list, keeping the indicated distance between them and other colleagues.

The test takers will not have with them in the exam room:

• electronic equipment (mobile phone, smart phone, laptop, tablet, MP3 player, iPod, etc.) or any other electronic means through which they could access the internet;
• conventional means of information (textbooks, grammar books, volumes with exercises for exam preparation, dictionaries).

After the test takers took their seats, they will be informed about:

• the stages of the examination (the succession of the exam parts, the way in which the oral part of the exam is organised, the duration of the exam);
• the modality in which the exam papers are filled out (the final results will be written on the exam sheet only in pen, not in pencil);
• the modality in which they can correct mistakes they have made on the exam sheet (a horizontal line will be drawn over the wrong answer and the right answer will be written next to it);
• the fact that any fraud attempt during the exam will be punished and the consequences this type of fraud will have;
• the date and the modality in which they can find out the results;
• the possibility of contesting the marks; they can contest the marks on the day the results are communicated or in maximum two days after the results have been communicated; in case the results are contested, the entire paper will be re-marked by a different marker.

The invigilators will communicate clear and explicit information, manifesting sympathy and support. The test takers will fill out their personal data (family name and first name) on the cover of the exam; the examination room will be watched permanently by more invigilators; the number of invigilators will be decided according to the number of candidates present in the examination room, so that there is at least one invigilator for every 20 test takers (but there will always be a minimum of 2 invigilators); the invigilators will be instructed about the modalities in which they need to react in different situations; one week prior to the exam at the latest, they will receive a document with instructions for the invigilating activity; they will collaborate permanently with the exam session coordinator and will inform him/ her about the different situations which might occur:

• attempted fraud;
• technical problems with the CD players or computers;
• health problems which might occur unexpectedly among test takers.

The oral part